Payables and Check Writing
RakefetOnline makes it easy to manage vendor expenses, record payables, and print checks—all from one integrated accounting system. Whether you're paying invoices, tracking expenses, or creating recurring vendor payments, the Payables module keeps your financial records accurate and organized.
Accessing Payables
Before using the Payables and Check Writing features, your CRM Administrator must grant you permission to access this section of RakefetOnline.
Recording a Payable Expense
To enter a payable transaction:
Select Transactions.
Click + Add Transaction.
Change the transaction type to Payables.
Complete the transaction details:
General Ledger Account
Vendor
Payment Type
Transaction Date
Memo
Amount
Click + Add to save the payable.
Your expense is immediately posted to the General Ledger, keeping your accounting records current.
Writing a Check
To create and print a vendor payment:
Open the Payables menu.
Click + Add.
Select the Bank Account you are paying from.
Choose the Vendor.
Enter the invoice information (optional but recommended).
Select the appropriate expense account.
Enter the payment amount.
Add a memo if desired.
Print or Save the Check
After entering the payment, you can:
Check – Print and post the check immediately.
Save – Save the payment to print later.
When printing a check, you'll be prompted to enter:
Check Date
Check Number
You can then choose to:
Print & Post – Print the check while posting the transaction to the General Ledger.
Post Without Printing – Record the payment without printing a physical check.
Additional Features
The Payables module also includes several time-saving tools:
Add Line – Include multiple expense accounts on a single check.
Memorize – Save recurring vendor payments for future use.
Save for Later – Create checks now and print them at a later date.
Check Settings – Customize check layouts, alignment, fonts, and printing options.
Customize Check Printing
RakefetOnline supports multiple standard check formats and allows you to fine-tune printing alignment for your printer and check stock.
You can customize:
Check layout
Font size
Address formatting
Currency symbol
"Check" or "Cheque" wording
Horizontal and vertical alignment
For best results, print a test page on plain paper before using preprinted check stock.
Related Articles
How to Create Vendors & Employees
How to Pay a Vendor
Transaction History
Journal Entries
Bank Reconciliation
SEO Meta Description (155 characters)
Manage vendor payments with RakefetOnline. Record payables, write and print checks, memorize recurring payments, and keep your accounting organized.
Then click on the green button +Add Transaction.
When the Add Transaction screen pops up, turn the switch towards Payables.
Select and enter your Account, Vendor, Payment Type, Date, Memo and Amount.
When finished, click the +Add button to post.
Check Writing:
To write a check in RakefetOnline, click on the Payables menu.
Click +Add to begin
Select your Bank Account, Vendor, and add the Invoice details as needed.
Then select your expense lines from the account drop down.
Next enter the amount of the check and the Memo
To print the check, click the Check button.
To add an additional line, click the +Add Line button.
Within the Payables screen, you can also Memorize a transaction linked to a vendor to use the same payment in the future, and you can click Save to print the check at a later date.
To modify the check layout, click on the button Check Settings:
